Your First Year Is On Us
Subscribe Now
Open Leads
12
Active Jobs
5
Revenue
$48k
Revenue this quarter
Estimate approved
Riverside Remodel · $12,400
Payment received
Invoice #1042 · $2,450
0
Workflow stages, connected end to end
0
Core modules in one system
0
Plans that grow with your business
0
Place to run your entire operation
How it works
One workflow, from lead to profit
VistaFlow follows a customer from first opportunity through completed work and payment — with nothing lost in between.
Lead
Capture the opportunity
Estimate
Price the work
Approval
Get the yes
Contract
Lock it in
Job
Schedule the work
Team
Assign the crew
Invoice
Bill the client
Payment
Get paid
Profit
See it all add up
VistaFlow AI
TURN PROJECT DETAILS INTO BETTER ESTIMATES.
Describe the work. VistaFlow AI can organize the scope, match your Price Book, research regional pricing, compare similar completed jobs, protect your target margins, and prepare a draft estimate for your review.
The inputs behind every suggested price
AI THAT KNOWS HOW YOUR BUSINESS PRICES WORK.
Generic AI can give you an average.
VistaFlow can combine regional pricing information with the rates, margins, labor costs, Price Book, and historical job performance that matter to your company.
As you complete more jobs in VistaFlow, your own job history can help make future recommendations more relevant to the way your business actually operates.
A generic AI chatbot
Gives you an average number.
VistaFlow AI
Combines regional pricing with your rates, your margins, your Price Book, and your completed-job performance — then shows its reasoning for review.
AI Scope Analysis
Turn project descriptions into structured work items, quantities, and estimating details.
Regional Pricing Research
Compare your pricing with current regional labor and material information where available.
Your Company Price Book
VistaFlow starts with the labor rates, materials, markups, margins, and pricing rules your company controls.
Historical Job Intelligence
Compare similar completed jobs and learn where labor, materials, or margins differed from the original estimate.
Margin Protection
See projected cost, gross profit, and margin before sending a quote — with warnings when pricing falls below your configured minimum.
AI Estimate & Change Order Drafts
Let VistaFlow prepare the scope and suggested pricing while you retain final approval before anything reaches the customer.
Historical job intelligence
YOUR ESTIMATES CAN GET SMARTER WITH EVERY JOB.
VistaFlow can compare estimated performance with actual completed-job results — so the next estimate is informed by what really happened on the last one.
Example — sample data from a completed job
Estimated labor
64 hours
Actual labor
72 hours
Variance
+12.5%
VistaFlow can use patterns from similar completed jobs to help inform the next estimate — surfacing where labor, materials, or margins consistently ran above or below plan.
VistaFlow does not automatically change a company's Price Book or pricing rules. Insights are suggestions for your review — your settings stay under your control.
Explainable pricing
SEE WHY VISTAFLOW RECOMMENDED THE PRICE.
VistaFlow does not simply return an unexplained AI number. Every suggestion is grounded in your pricing inputs — and shown next to them for your review.
Example — illustrative sample data
Sample values for illustration only — your suggestions come from your own Price Book, research, and job history.
AI DOES THE RESEARCH.YOU MAKE THE DECISION.
VistaFlow can analyze, calculate, compare, and prepare the draft. Nothing reaches a customer until you review and approve it — that approval is the product, not an afterthought.
The contractor stays in control of
- Final scope
- Quantities
- Pricing
- Margins
- Estimates
- Change orders
- What gets sent to the customer
Change order AI
TURN MID-JOB REQUESTS INTO PRICED CHANGE ORDERS.
When extra work comes up, VistaFlow can help you price it before it becomes scope creep.
Project details entered into VistaFlow
Customer request
"Could you tile the laundry room too? It's about 8x10."
VistaFlow AI
- 80 sq ft detected
- Potential additional scope identified
- Relevant Price Book items matched
- Regional pricing considered
- Historical job performance considered
- Suggested Change Order prepared
[ CONTRACTOR REVIEWS ]
AI recommendations depend on the project information and pricing data available. Contractors review and approve pricing before it is used in customer documents.
Built for every role
Software that grows with your company
From a one-truck operation to multiple crews and an office team — VistaFlow works the way each person works.
Create an estimate in minutes
Build a line-item estimate on your phone between jobs and send it before you drive off.
Keep the schedule full
Book jobs, coordinate crews, and keep every appointment, address, and detail in one place.
Turn scope into proposals
Turn site visits into polished proposals with totals that calculate themselves.
Know today's work
Open the app, see the assigned job, the address, and what needs to happen — no phone tag.
Watch every job
Monitor multiple crews and jobs at a glance, spot what is behind, and fix it before it costs you.
See the whole business
Review revenue, job costs, and team performance across every crew — without chasing spreadsheets.
Testimonials
What contractors say about VistaFlow
Real reviews from contractors who run their business on VistaFlow — published with their permission.
“VistaFlowPro has helped me stay organized and see everything I need to see at a glance. It’s a great tool for our company. Highly recommend!”
Jonathan Bartels
JB Home Improvement
FREE FOR 1 YEAR
Your First Year Is On Us
🚨 **ONE YEAR. ON US.** For the next **2 weeks only**, anyone who signs up for VistaFlowPro can choose the plan that fits their business—and get it **FREE for an entire year.** No matter if you’re working solo or running a growing crew, this is your chance to put VistaFlowPro to work without the subscription cost. ⏳ **Sign up before the promotion ends and your first year is on us.** 🔨 Run your jobs. Grow your business. We’ll cover the software.
One per company - New accounts only - 12 months free for the tier selected - Normal pricing continues after free year
Plans
Choose the plan that fits your business.
Start free with Solo, or try Crew or Company free for 30 days — no credit card required for trials.
Solo
Free
Free forever — not a trial
For owner-operators who need the essentials.
- Lead & client management
- Estimates & invoicing
- Job scheduling
- 1 active user
- VistaFlow AI not included
Crew
$59/mo
$588/yr · $49/mo equivalent annually
For growing businesses coordinating people and jobs.
- Everything in Solo
- Up to 5 active users
- Team & crew assignments
- Time tracking
- Job & revenue reports
- VistaFlow AI included
No credit card required.
Company
$149/mo
$1,548/yr · $129/mo equivalent annually
For established companies needing deeper control, reporting, job costing, permissions, and multiple crews.
- Everything in Crew
- 15 active users included · +$10/mo each additional
- Job costing & advanced reporting
- Granular permissions
- Multiple crews
- VistaFlow AI included
No credit card required.
Product
Capable enough to run the business. Simple enough to actually use.
Every module connects to the same workflow — take a look inside.
Open Leads
12
Active Jobs
5
Revenue
$48k
Revenue this quarter
Choose the plan that fits your business.
VistaFlow grows with you — from your first lead to a full book of business across multiple crews.
Start free with Solo — or try Crew or Company free for 30 days. No credit card required for trials.